What does “status” mean with regard to Invoices/Receipts?
“Status” means whether or not the process for a particular transaction has been fully completed (i.e., an order has been received and paid). The status is “open” until such time. What does 1-Ordered, 0-Received, 1-Invoiced mean? This means that an order has been placed for goods for which Yale has been invoiced by the vendor. Although it appears that the goods have not been received, if the dollar amount is less than $1000, we do not put receiving information in the Oracle system (referred to as a 2-way match). If, however, the dollar amount for the order is over $1000, then receiving will be indicated when the goods have arrived (a 3-way match). If a 3-way match is required, the requestor will receive a green sticker on the yellow purchase order confirmation form. When goods are received, the yellow confirmation should be signed and sent or faxed to the Expeditor in Accounts Payable. Are there letters that proceed the PO number? If so, why aren’t they viewable from Web Query?
