What does my department do if the newly hired employee does not yet have a Social Security Number (SSN)?
The E-Verify system requires that the new employee have a valid SSN. If a newly hired employee does not yet have an SSN, complete the Form I-9 process as required and then wait until the employee obtains a SSN before running the E-Verify inquiry. Note on the Form I-9 form why you have not yet run the E-Verify query, and instruct the employee to provide you with the new SSN as soon as possible. In the meantime, because you will have completed the I-9 process with that new employee to verify work authorization, your employee is allowed to work temporarily without the SSN or the E-Verify system result. The Form I-9 must be sent to Payroll with the note about the SSN. The E-Verify results should be sent to the Payroll Office as soon as available.
Related Questions
- If an individual receiving social security retirement insurance benefits was hired as an employee of a state or political subdivision after March 31, 1986, are the services performed by the individual for the state or political subdivision subject to the medicare tax?
- What documentation does my department need to keep indicating that I initiated a query in E-Verify for a newly hired or current employee?
- What does an employer report for a newly hired employee who does not yet have a social security number?
