What documentation is required to support a travel claim charged to a Research Account?
Claims are processed as reimbursements and therefore receipts are required to make a claim. One claim should be completed per trip. Original detailed receipts and proof of payment must be submitted for all items. Debt/Credit card slips alone and invoices that do not acknowledge payment are not valid receipts. Original used transportation tickets and boarding passes are required to be submitted with your claim. The travel claim must include the following information – the detailed purpose of the trip – dates and destinations (ie persons or institutions visited) – official supporting documentation o Prospectus or program, indicating the dates of Conference and Workshops o Letters in support of Research collaboration o Letters to invite you to be a speaker, visiting scholar etc. – Details of daily claims for expenditures relating to those visits If claiming mileage, you must list all destinations, purpose of visit and the km 5) When is the Travel Authorization Form Required? Prior to maki
