What documentation is required from subrecipients to support claims for reimbursement?
All invoices received from subawardees are checked by ORSP to ensure that claims are within the established total budget and subcontract award period, and that any cost-share (match) commitments are met. Invoices are then forwarded to the PI for approval along with an expenditure-to-date summary report. All invoices must be approved by the PI before they will be processed for payment. Your responsibility as a PI is to ensure that charges on invoices accurately reflect project expenditures and that project milestones have been met for the invoice period. This includes reviewing expenditure claims for each separate budget category and addressing any discrepancies. You may require backup receipts, quotes, or other documentation from subawardees to validate their claims before approving invoices for payment. Read your award document for any guidelines pertaining to specific administration and monitoring procedures required for subawardees or contact ORSP. Return to top of page.
