What areas are reviewed during a monitoring, and what documentation is required?
Three areas are reviewed: maintenance of effort, financial, and program activities. We review duty rosters and schedules to determine whether maintenance of effort requirements are being met. We review the financial records (general ledger, payroll records, time sheets, mileage records, receipts, etc.) to determine whether the amounts requested for reimbursement on the quarterly financial reports are accurate. As part of the financial review, we also check to see that the county is accounting for its 416 expenses in a separate account. We review the officer’s daily logs to determine whether the program activity requirements are being met.
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