What are the steps entailed in converting files to digital format?
– Collection, Preparation and Sorting In this step, Recall prepares documents for scanning by removing staples, paper clips, tape, etc. then batches the documents by type, organizes them with batch separator sheets and finally, assigning bar codes. – Scanning and Conversion Recall’s high-speed scanners read and convert physical documents into digital format including PDF, Microsoft Word and Excel spreadsheet (among others). – Data Capturing and Processing Recall’s sophisticated Optical Character Recognition (OCR) and Integer Character Recognition (ICR) software applications are used to capture specific data (regardless of where it is contained within the document) for the purpose of indexing, tracking and rapid recovery. – Quality Assurance/Verification While Recall’s Indexing function achieves, on average, a 90% accuracy rate, we also verify all images and indexed fields via automated processes and designated Recall staff. – Digital Archiving Images and Metadata are loaded into Recall
