What are the responsibilities of the departments, laboratories, and centers (DLCs)?
• Become familiar with the retention requirements for financial records to understand which records are the responsibility of the DLCs. See Departments, Laboratories and Centers: How Long to Keep Financial Records. • If the DLC is not the official record holder, destroy convenience copies when they cease to be useful. Do not keep after the official record has met its retention requirements. Records (hardcopy or electronic) that may contain sensitive personal data (e.g. social security numbers, personal credit card numbers) must be securely destroyed. For secure paper destruction, see http://web.mit.edu/infoprotect/papershredding.html; for electronic information, see http:// web.mit.edu/ist/topics/security/sensitive/media_sanitizing.html. • What is an Institute record? All records generated or received by administrative and academic offices of the Institute in the conduct of their business, regardless of the form in which they are created and maintained, are the property of the Institut
