What are the responsibilities of the Chair and Secretary during a business meeting?
Business meetings are usually led by the Chair of the most recent regular meeting. The Secretary takes notes or keeps minutes. (Notes are less detailed than minutes.) It’s a good idea to put any notes from business meetings in a folder or notebook, so there is a record, especially when it comes to motions that have been passed or tabled. The Chair cannot make a motion, second a motion, call to question, or offer a pro or con. The Chair does not vote, except to break a tie. When a tie occurs, it is suggested that the Chair vote for the status quo, but it is the Chair’s prerogative to vote as he or she wishes. The Secretary can make motions, vote, and otherwise participate like any other member. Chairs, Secretaries, and other members should announce an upcoming business meeting at least a week in advance. Who can attend a business meeting? It is customary in CMA to include all who are interested in a group’s business meeting. Many of us choose not to vote at meetings of groups we do not
