What are the requirements regarding reconciliation of my monthly Purchasing Card statement?
Each cardholder will receive a monthly statement via email summarizing the purchasing card transactions for the prior month. The cardholder is responsible for matching the original detailed receipts to the monthly statement. The general purchase receipts should be attached to the statement and the travel charges should be noted with the corresponding TV envelope number. All travel and entertainment receipts will be housed inside a specified TV envelope. Each charge should be supported by either the original general purpose receipt or documented with a TV envelope number (indicating where that receipt can be located). The statement must be signed by the cardholder indicating the information is reconciled and accurate. The statement must also be approved by your One-Over (Approving Official). Original receipts must be maintained for five (5) years, or the duration of the grant plus three years, whichever is longer.
