What are the procedures that duty station employees must follow when receiving motor vehicles purchased through GSA?
After GSA processes a purchase request through AutoChoice (see 320 FW 3), GSA emails an order acknowledgement with the expected delivery date to the Regional Property Manager and the duty station point of contact. A. When the vehicle arrives at the dealership, the dealer calls the duty station to tell them that the vehicle has arrived. B. The Receiving Officer: (1) Inspects the vehicle to ensure it meets the ordered specifications and is in proper operating condition, (2) Ensures the Vehicle Identification Number (VIN) and the contract and purchase order numbers match the numbers GSA provides, (3) If the vehicle meets specifications, signs dealership paperwork and takes the vehicle to the duty station, or (4) If the vehicle does not meet specifications, refuses the vehicle using form SF 368, Product Quality Deficiency Report. C. The Receiving Officer uses Receiving Report, Form DI-102, to: (1) Document the receipt of the motor vehicle, and (2) Certify that the vehicle is in use at the
