What are the Procedures for Conference Fund Expenditures?
If conference funding is approved by the Executive Committee, a student representative from the organization attending the conference must meet with the Director of SA Programs, Personnel and Finances to finalize details of the disbursement within three business days of the request’s final approval. It is the responsibility of the organization receiving conference funding to complete a “Statement of Monies Spent” form, and to hand in all unused money and receipts documenting the expenses within one week of returning from the conference. Reimbursement cannot be made without proper receipts for conference expenses. A proper receipt includes the date of purchase, amount spent, name of establishment, and in the case of meals, number of persons served and an itemized list of expenditures. If receipts submitted for conference expenditures differ from the original allocation for conference costs, the Executive Committee may adjust the amount granted and require the organization to refund any
