What are the Phases of the Records Life Cycle?
Creation – A record is stored information regardless of media or characteristics, made or received by an organization that is evidence of its operations and has an intrinsic value requiring retention for a specific period of time. Montana Records Management can store active or inactive records as well as magnetic media in our vault. Distribution – Distribution governs who gets the record and is responsible for its use. Use – Records are generally used in making decisions, for documentation or reference, answering inquiries, or in satisfying legal requirements. Maintenance – There are three key steps in the maintenance of a record. • Storage or filing – When a decision is made to keep a record for use at a later date, the record must be prepared for filing and placement. This involves indexing, coding, and cross-referencing. Montana Records Management can assist organizations in preparing a complete records management program with our professional consultants. • Retrieval – After a reco
