What are the guidelines for paying student lodging?
Lodging for student travel must be within the same guidelines as employees for instate and high cost cities Payment for lodging If an employee will be accompanying the students they should put all rooms on their US Bank Corporate Visa and seek reimbursement on a TER Department may also use Pro-Travel card . Procedures vary depending on the hotel. Below is an example of what a department will have to do Hotel will fax department a credit card authorization form Department will complete the form, make a copy of the credit card and cardholders driver’s license (cross driver’s license number off!). Department will also indicate the only charges allowable on the card are lodging and taxes. Department will then fax the card back to the hotel Department will issue a letter on Stout letterhead indicating that the named student has permission to charge lodging and taxes to credit card ending with XXXX (last 4 digits of card) Department should make student aware they may be required to present a
