WHAT ARE THE BENEFITS OF STORING RECORDS AT THE STATE RECORDS CENTER?
Cost Savings: By making use of Center storage, an agency can remove records from high-cost office space, yet maintain custody of and accessibility to the records. Records are managed using a sophisticated inventory database. Records will be tagged for destruction or transfer at the correct time in their lifecycle. Vital Records Protection/Disaster Preparedness: Copies of vital records and back up of electronic data can be stored off-site so they can be used if the originals are destroyed in a disaster or rendered unusable. Security: Only individuals authorized by agency records management officers are allowed access to records. The agency maintains legal custody of records while stored at the Center. 8. HOW MUCH WILL IT COST TO UTILIZE THE RECORDS CENTER? The State Records Center functions as a program revenue operation, with its operating costs, overhead and personnel recovered through user fees. The fees charged to agencies are for the storage of boxes, files and other media, as well
