What are the approval processes for travel booked through Traveline?
There is an approval process for employees who request a user ID on the TravelPort system. Only Kent State employees will be provided with a user ID to access to the KSU TravelPort website. Once approved as a Kent State traveler, the employee’s user ID will be activated and they can book airline tickets that will be charged to the ghost card. Departments will need to review all airline charges paid by the ghost card in the same way they review charges on the department purchasing card. Like all department expenses, travel expenses should be reconciled monthly to verify that the charges are approved and appropriate. Procurement/Payments will provide the designated FRS manager with a monthly report that contains the details of the airline charges (such as traveler’s name, date of travel, and destination).
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