What are some suggestions for organizing a trip?
• Make sure that all expenses will be collected: photocopying, postage, long distance calls and other out-of-pocket expenses. If the trip costs money, ensure deposits are requested in advance to cover your expenses. State clearly what the deposits cover and set a deadline for receiving them. State clearly what the cancellation policy is, and what amount of the deposit is non-refundable. Ensure well in advance, that all financial arrangements are known to participants, including any cancellation fees. Level of the trip: Communicate the level of difficulty to all potential participants everyone who calls. Politely screen out any participants you feel are not up to the task. Expectations of the trip: Make sure participants know the ground rules, sleeping and food arrangements before the event. What to bring: Advise participants on what they should bring on the trip (food, clothing, shelter, etc.). For weekend or longer trips, it is strongly recommended that an information sheet be sent to
