What are some of the problems with the common ways of filing today?
Paper management also includes having an effective filing system which would come after you’ve developed an effective daily system for workflow. What we often see in companies is that each individual has some semblance of a filing system, but no one else can use it to find anything. If you have taken over an office where 2 or 3 people before you worked and you inherited their papers, chances are you’ve rarely used those files because it’s difficult to find things. An effective filing system has 2 characteristics: 1) you can find anything you’ve filed within seconds, whether it’s a month from now, a year from now, or 10 years from now; 2) you can tell someone else how to find it. No one has time to search through a file cabinet for 10 or 15 minutes to find a document. In many situations, we use a software program called Paper Tiger that allows you to keep your papers in paper form, but uses the computer to find them, based on multiple keywords. Just as you would enter keywords into Goog
