What are some of the advantages of scanning records, as opposed to just storing them in boxes or filing cabinets?
There are numerous advantages to scanning records. Imaging critical documents results in significant savings in both time and money because information is organized. Once imaged, you can instantly access any record from your computer’s desktop with the click of a mouse. This eliminates the loss of misplacement of records, and can reduce storage space by as much as 80% or more. Document search time is also greatly expedited. Requests for documents can be streamlined, completely processed, and printed, faxed, or emailed to the requestor in a matter of seconds. In addition, organizing imaged documents in a database makes your information very secure. Only authorized users are permitted to access records, and special passwords may be used to protect the confidentiality of the records. As a result of these great benefits, the use of expensive storage facilities on or off-site will become an inefficient solution of the past. Successful electronic document management will improve your organiz
