What are convenience checks?
Convenience checks are a useful tool when the Purchase Charge Card is not accepted. Convenience checks are Contractor-provided check that is written on a card/account within established dollar limits. When use of the Purchase Charge Card is not possible (e.g., the merchant refuses to accept the Purchase Charge Card), convenience checks provide increased flexibility to acquire supplies and services in a timely manner. Convenience check transactions are similar to regular Purchase Charge Card transactions in that they are listed as line items on the monthly cardholder statement and the invoice. There is no authorization process for convenience checks. Agencies may elect to have a dollar limit imprinted on the check but there is no automated process to pre-approve the amount of the purchase. Due to the nature of this product, additional care should be taken in managing these accounts. For example: • Work with the Contractor to implement a convenience check program. • Be able to determine
