What actions are necessary when an employee leaves or retires?
A. In the T&A Profile screen for the separating employee, the Timekeeper needs to check the Final Record box. Once the timesheet for the final pay period processes, this action will result in the record being automatically inactivated. The only exception is when the separating employee is a timekeeper or supervisor and then the record cannot be inactivated until all the assigned employees have been reassigned to another timekeeper or supervisor. If this is the case, the system will send a notification email to the Timekeeper and Administrator indicating that the assigned employees must be reassigned, and then the separating employee will need to be manually inactivated by de-selecting the Active Employee box in the Employee Profile. If copies of the automated audits for the separating employee are desired, they should be printed prior to the inactivation of the record. It is also wise for the timekeeper to reset the password of all separating employees so that they can no longer access
