The student organization that I advise wants to invite all students declaring “X” ethnicity to their meeting. May they get a list of all “X” ethnicity students along with their addresses?
Although ethnicity is not directory information, and thus cannot be released generally to members of student groups, we may release the information to a Portland State faculty/staff sponsor of the group. The sponsoring faculty/staff member is responsible for ensuring that the information is used correctly for the limited purposes described, that it is protected from unauthorized release, and that it is eventually destroyed in a secure manner after it has been used. Under supervision of the sponsoring faculty/staff member, students may have access to the data to complete the tasks related to the described purpose. It is important that the sponsor educate each student working with the data about the requirements to protect the information and keep it private.
Related Questions
- Suppose a deaf/hard of hearing student wants to join an organization or attend a campus event. Can the student get accommodations (interpreters/captioners) for events outside of classes?
- The student organization that I advise wants to invite all students declaring "X" ethnicity to their meeting. May they get a list of all "X" ethnicity students along with their addresses?
- My student organization wants to show a movie rented from a video store in a classroom on campus at our next meeting. Does this require a public performance license?
