The other purchasing records in our office are kept for 2 years. Why must purchasing card documentation be kept for 10 years?
The credit card receipts, packing slips, and on-line order forms received by the cardholder are the only documents associated with the Purchasing Card Program; all other documentation is electronic. In the Purchasing Card Program, your department is considered the holder of permanent record in accordance with the University’s Record Retention Schedule. For other purchasing records, the Purchasing Department is the holder of permanent record; your department is the holder of nonpermanent record.
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