Should an organization develop a representative payee accounting system?
Your organization must establish some form of representative payee accounting system that will track: • how much money was received; • how much money was spent; and • the balance saved for each beneficiary. We do not tell you how to set up your system. You may wish to use a PC program that will: • alert you when an SSI beneficiary’s conserved benefits is approaching the $2,000 resource limit; • prorate interest earned based on each beneficiary’s portion of the balance; and • provide understandable and up-to-date reports so SSA and the beneficiary know how the money was spent. You should save your records for a least two years and make them available to SSA upon request. • What is a SSA-6233 and SSA-6234? The Social Security Act requires you to account for the funds you have received by completing one of these forms. Annual accountings are required from all representative payees (except State mental hospitals that participate in triennial onsite reviews.) NOTE: Payees of SSI beneficiari
