REFUNDING AN ITEM PLACED ON THE PCARD If I incorrectly charge an item to the PCard, how do I make a refund and update the charge in Concur?
Personal purchases are not allowed on a PCard. Should a violation occur, the transaction should be updated in Concur with the expense type and natural account code related to the transaction. The box “Personal Expense (do not reimburse)” should be checked. Once this box is checked, Concur will automatically charge the expense to the account number listed on the report header with the natural account code 797900, personal expenses. If there are out of pocket reimbursement requests on the report, the personal purchase amount will be deducted from the employee’s reimbursement. If the out of pocket reimbursement amount is insufficient, the remainder of the personal amount will need to be refunded via personal check. To refund via personal check, complete a Refund form and submit it with the refund check to the Cashier’s Office, Chubb Hall (if refunding to an operating account), the Foundation Accounting Office (if refunding to a foundation account). Please note, personal purchases should n
