Paying Honorariums/Contracts – How does an RO remit payment to an individual/group for services, including contracts, honorariums, fees, etc?
Anytime an individual or organization is to be paid by an RO for services rendered (performance, lecture, judging, training, etc.), the sponsoring RO must complete a Letter of Agreement (available in the RO Treasurer’s Handbook) and a University of Illinois Vendor Information Form (available on the RO homepage under the menu bar: www.illinois.edu/ro). The RO and the individual will enter into the Letter of Agreement as a contract for services and a specific dollar amount. The individual(s) being paid will complete the Vendor Information Form providing data that is required by the University on the W9 tax form. Because this payment is considered income/revenue, a W9 is generated by the University for tax purposes. The RO will submit an RO Voucher (signed by the treasurer) along with the Letter of Agreement and the Vendor Information Form to the RO Office for processing. The Office of Registered Organizations will review all documentation and process with University Payables the requisit
