Our unit received a gift/donation from a donor – what is the proper procedure for processing and depositing this gift?
A. Gifts/donations must be deposited through the University of Illinois Foundation (UIF) on a Report of Gift Received Transmittal Form. This includes any type of gift, whether the gift is received via cash, check, credit card, securities, or gifts-in-kind. Once the Foundation receives this form, they will process the gift in their system to ensure that the proper gift acknowledgement letters, tax documentation, etc. are sent to the donor and the donor’s giving history is updated. Once they process the gift, they can sweep these gift funds into the unit’s appropriate Banner fund, if applicable. Copies of gift transmittal forms can be found at the following website: http://online.uif.uillinois.edu/transmittal. For further details on how to complete gift transmittal forms and how the process works, call either University Accounting & Financial Reporting (UAFR) at (217) 333-4568 or the Foundation at (217) 333-0675.
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