My hotel receipt shows two adults stayed in the room. How can I get reimbursed for the correct amount?
No reimbursement will be made for unauthorized lodgers who occupy the quarters of an authorized traveler. The authorized traveler must note and claim only the single rate. For example, if a spouse accompanies an authorized traveler, the amount of the single occupancy rate should be noted on the receipt and the claim for reimbursement should be made for only that portion of the rental charge. When lodging is shared by two or more authorized University travelers, each traveler should claim and be reimbursed for his/her share of the lodging. The names of all authorized travelers should be noted on the receipt or Employee Expense Voucher. If one traveler pays the entire lodging, then both travelers’ employee expense vouchers must be submitted together, as the State requires these to be cross-referenced.
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