May the workbook for the “Non-employee Travel Authorization Form” including the tab for “Travel Advance-Reimbursement” be used to document an employee’s travel authorization and travel advance request and reconciliation?
The “Non-employee Travel Authorization Form” is only for non-employee travel. However, a similar form is available on the University Controller’s Office web site for employee use. This form should be used when employees are traveling out of country and/or requesting travel advances. See the University PRR on travel advances for more information on when travel advances are available. 5.7.3-18 What account codes do you use for recording travel expenses for students? For students that are eligible and receive a travel advance, the “Travel Advance and Reconciliation Form” will automate the calculation of the transaction amount by account code. Students that are traveling as non-employees use the following account codes: 53141 – for transportation expenses 53144 – for subsistence and other travel expenses Students that are traveling as employees of the university should use the same expense account codes as are used for employee travel.
Related Questions
- May the workbook for the "Non-employee Travel Authorization Form" including the tab for "Travel Advance-Reimbursement" be used to document an employee’s travel authorization and travel advance request and reconciliation?
- How do I create a Travel Authorization / Expense Report for an individual that is not a UF Employee?
- Can an employee’s standing authorization to travel be used for out of state travel?
