May the parent company of subsidiary companies in various states report to one designated state for all subsidiary companies under one report?
Yes, an employer with employees in two or more states may choose to designate one state to report new hires for all of the states. The Secretary of Department of Health and Human Services must be notified which state is designated. [42 U.S.C. ยง 653a(b)(1)(B)] An employer electing to report its subsidiaries under one report should be aware that the address submitted in the report will be the mailing address for all income withholding notices. An optional data element allows a second address to be reported for income withholding purposes. If the employer does not provide this second address, all income withholdings will be sent to the employer’s address (the W-4 address).
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