Is the Simple Procurement Guide applicable to general purchasing functions that are currently undertaken using only a purchase order?
A purchase order instructs a supplier to provide goods, and is frequently used by public authorities to provide a simplified approval, ordering and receipt process for routine purchases. Depending on the value of the procurement, a purchase up to $11,000 (GST inclusive) may be satisfied through the completion of a purchase order detailing who the purchase and contract is with (the purchase order recipient), the specification (what is being ordered – which may be a part number or similar description), and the agreed value. Generally, a purchase order has a number of terms and/or conditions – eg the payment terms and the delivery terms which form part of the ‘contract’. The Simple Procurement Guideline requires a summary report for simple procurements valued over $11,000 (GST inclusive). The summary should describe the acquisition process undertaken and the recommended supplier(s), to a level of detail commensurate with the complexity of the transaction. The guideline provides informatio
