Is it appropriate to direct charge cellular phone or paging device expenses?
These expenses are usually considered “local telephone costs” and paid by the sponsor as part of the F&A/indirect costs. Direct charging these normally indirect expenses may be appropriate if: – the project fits under the definition of “major project” (one requiring an extensive amount of administrative support that is significantly greater than the routine level of such services provided by academic departments), – the principal investigator explicitly budgets for them, and – the phone or pagers can be specifically identified with the project. If these criteria apply, include a full written explanation in the proposal’s budget justification. Refer to the Direct Charging policy for directions on justifying these type expenses. In short, this explanation must include: – demonstration that the charge is necessary: explain why these devices are necessary for the performance of grant work or are necessary for in order to accomplish the programmatic objectives of the project – demonstration
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