If fuel was purchased on a Travel Advance Card (“TAC”) does the traveler still qualify for mileage reimbursement?
The mileage reimbursement rate for a traveler’s personal vehicle is calculated based on not only the cost of the fuel used, but also an allowance for the vehicle’s insurance and depreciation (“wear and tear”). For vouchers where mileage is claimed but fuel was already paid using a TAC, PPS will simply deduct the fuel charges that were put on the TAC from the total mileage reimbursement. For example, if a traveler spends $50 on fuel using the TAC, and the full mileage reimbursement would total $70, the traveler may receive the difference of $20. This effectively reimburses the traveler for only the insurance and vehicle “wear and tear,” since the fuel was already paid for by UNT’s TAC.
