How will travel advances be handled?
All reimbursements to employees are paid through HRCMS/LCM. Travel advance should be allowed only if an employee cannot afford to pay the expenses until he/she gets reimbursed. The following steps should be taken to account for travel advance in HRCMS/LCM: The department issues travel advance from its Banknorth (Dyna) account. Upon return, the employee submits receipts to the department for expenses incurred. Once the department validates the accuracy of the receipts, the department processes travel reimbursement referencing the applicable object code to recognize the reimbursement on the employee’s pay stub and the expenditures in MMARS. Process an advance payback using the correct deduction code, “DYNPBK”, so that the department’s Dynacash account gets repaid and the employee is not paid twice for the same earnings. This process would restore the revolving advance account. An ER transaction should be used if an employee has been over paid in error. Departments will be required to pro
