How will the Settle-Up process deal with sub consultants?
Settle-Up documents should be submitted by the sub consultants to the appropriate prime consultant. The prime consultant will then submit the schedules for itself and for each of the cost basis sub consultants that incurred cost on each individual contract. As noted previously and as detailed in External Audit Circular No.1, the entire direct and indirect cost audit submission must be provided to the Bureau of Auditing. This includes a Summary Schedule of Billed Costs and Fee, and separate “settle-up” schedules for each contract, for all projects whether the firm performed as either a prime or a sub consultant.
Settle-Up documents should be submitted by the Sub-consultants to the appropriate Prime consultant along with any payment amounts due NJDOT, only after final review and formal acceptance by the Bureau of Auditing. The Prime consultant must then forward the schedules and any payment due NJDOT to the Departments Cashier. As noted previously and as detailed in External Audit Circular No.2, the entire direct and indirect cost audit submission must be provided to the Bureau of Auditing. This includes a Summary Schedule of Billed Costs and Fee, and separate “settle-up” schedules for each contract, for all projects whether the firm performed as either a prime or a sub consultant.
