How will Special Approvals be handled in the new P-Card system?
P-Card does not have the functionality to route order logs for approval. Because of this, Cardholders will need to obtain any Special Approvals prior to entering and saving the order log in P-Card. Any Special Approvals obtained in this manner will need to be documented in the “Comments” field in the P-Card order log. Special Approvals will need to be obtained for IT/ADP, Radio Frequency Equipment, Chemicals and Hazardous materials, Sensitive, Restricted, Furniture, and Space/Flight and Critical Non-Flight hardware. In a similar manner, use of funding other than your own also needs to be approved prior to entering and saving the order log in P-Card. If the Purchase Program Auditors are advised by a funding organization that funding was used by a cardholder without prior approval, that could result in the issuance of a warning memo and suspension of your cardholder account.
