How to write a verbal warning?
A verbal warning, despite its name, still has to be written on an employee’s work record and kept for six months to a year depending on company procedures. The verbal warning must be done while the employee in question is present, plus one witness for the employer/supervisor issuing the warning. The employee must also be given the option of having a witness if they so wish. It must be clearly stated, verbally, that this is the employee’s first warning, the reason/s for said warning, and that said warning would go on that person’s file for a set period. The written part: The verbal warning should be followed up by a confirmation letter, which must be signed by all persons present to confirm the meeting. The confirmation letter is simply a summary of the meeting that took place, the names of all persons present, with everything that was said from both parties noted. A copy of this goes on the employee’s file, another to the employee him/herself so that both employer and employee have wri
