HOW SHOULD MY AGENCY ACCOUNT FOR COMPUTERS THAT HAVE BEEN TRANSFERRED TO SCHOOLS?
Your agency’s personal property managers should maintain records in accordance with internal agency procedures and should include computers transferred to schools in the annual report to GSA of personal property transferred to non-Federal recipients. As a starting point, agencies are required by Section 5402 of the Information Technology Management Reform Act of 1996 to conduct a one-time inventory of computer equipment. When complete, this inventory then provides a database from which to identify equipment that is excess and available for transfer. Agencies need to integrate their processes for inventorying, transferring, and reporting excess computer equipment to minimize duplication of effort. The importance of maintaining accurate records of equipment transferred to schools was described earlier, but bears repeating here. The order requires that Federal agencies keep track of their transfers and report them to GSA (Section 2(d)). The efficacy of the order can be evaluated accuratel
