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How should additional sets of council records, such as agendas, supporting documents and minutes retained by council members be treated?

April 26, 2017additional agendas council documents members Minutes records supporting

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How should additional sets of council records, such as agendas, supporting documents and minutes retained by council members be treated?

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10 Posted

• Councillors should understand that these records are subject to the FOIP Act, regardless of where the records are located. • Municipalities should develop a policy regarding the retention and disposition of these records. The policy could state that these types of records are retained by councillors until the formal minutes produced by council have been approved and then returned for confidential recycling/shredding; or that they be retained by councillors for a specified period of time (e.g. one year) and then returned for confidential recycling/shredding.