How often DCA collects data, how, from whom?
Once a year, Division staff prepares a spreadsheet for every agency. The spreadsheet contains all current project information from the capital projects database for the respective agency. The spreadsheet and a request for an update are sent to the agencies. The agency contacts are asked to review the list, make any necessary changes and add any new projects to the list. Most agencies provide the spreadsheet or parts of it to their project staff and request the information for the update. These staff may be project engineers, grant administrators, program managers or other staff. Some individuals make the changes on the spreadsheet that is sent to them and return it. Others download information from their own databases and send that to the DCA staff. DCA staff then reviews the information, compares it with existing information and make changes to the Capital Projects Database to reflect the data provided.
