How much may a public body charge for producing records?
A public body may make reasonable charges for its actual cost incurred in assessing, duplicating, supplying, or searching for the requested records. A public body may not charge extraneous or surplus fees unrelated to the production of the records. [NOTE: This means that a public body cannot factor in expenses such as overhead or the cost of benefits paid to employees.] Charges for copies must not exceed the actual cost of duplication. A citizen may request that the public body estimate the cost of supplying the requested records in advance.
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