How long should a post-secondary institution keep its paper/electronic records?
• There is no simple answer to this question. Each organization should establish records retention and disposition schedules or a retention bylaw for its records, including electronic and transitory records. • A records retention and disposition schedule is a document that identifies and describes records, and indicates the length of time they shall be retained as active before transfer to semi-active storage; the length of time they should be retained as semi-active prior to final disposition; and the final disposition of the records. • The FOIP Act allows the destruction of records in accordance with your records retention bylaw. If an institution does not have such a bylaw, the Act allows destruction as authorized by the board (section 3(e)(ii)). • Under section 53(1)(a), the Commissioner has the power to conduct an investigation into how an institution is managing its records.
• There is no simple answer to this question. Each organization should establish records retention and disposition schedules or a retention bylaw for its records, including electronic and transitory records. • A records retention and disposition schedule is a document that identifies and describes records, and indicates the length of time they shall be retained as active before transfer to semi-active storage; the length of time they should be retained as semi-active prior to final disposition; and the final disposition of the records. • The FOIP Act allows the destruction of records in accordance with your records retention bylaw. If an institution does not have such a bylaw, the Act allows destruction as authorized by the board (section 3(e)(ii)). • Under section 53(1)(a), the Commissioner has the power to conduct an investigation into how an institution is managing its records. Specifically, the Commissioner can check to make sure that an institution is following any bylaw it has re
