How long should a housing management body keep its paper/electronic records?
• There is no simple answer to this question. Each housing management body should establish records retention and disposition schedules for its various records series. The FOIP Act allows the destruction of records in accordance with your records retention resolution. If a housing management body does not have such a resolution, the Act allows destruction as authorized by the board (section 3(e)(ii)). • Under section 53(1)(a), the Commissioner has the power to conduct an investigation into how a housing management body is managing its records. Specifically, the Commissioner can check to make sure that a housing management body is following any resolution it has regarding the destruction of records. • Housing management bodies must continue to comply with other legislation, including the Management Body Operation and Administration Regulation, which may set additional records retention requirements.
Related Questions
- Does a housing management body have any control over how records that have been released in response to a FOIP request are used by the applicant?
- How can a housing management body keep track of board members records that pertain to the business of the housing management body?
- How long should a housing management body keep its paper/electronic records?
