How long does IRIS maintain email data after a person leaves?
Staff: When a staff member’s record becomes inactive in LDAP (through processing of a PAR form), a notification mail is sent to let them know their account will be turned off in 14 days. After the account is turned off the data is kept for six months and then purged from IRIS. Affiliate: When an affiliate’s record becomes inactive in LDAP (through expiration of their affiliate status), the account is turned off immediately. Affiliates are notified 30, 10 and 3 days prior to turning off the account. After the account is turned off the data is kept for six months and then purged from IRIS. Faculty: When a faculty member’s record becomes inactive in LDAP (through processing of a PAR form), the faculty member is notified that they will have six months to access their email. After six months, the account is turned off for another six months. After this second six months beyond the initial inactive date, the account is finally purged and the data removed from IRIS. Student workers: Student I
