How long does AAFES retain accounting records?
Procurement and payables records are maintained for 7 years. 5. Why cant we get specific, detailed information when a short payment is being made? We need to know by item if there is a quantity issue or price or whatever the problem might be. Instead we have to go through the entire document when AAFES already has the information. AAFES expects a significant improvement on the information available for these types of discrepancies with the new system. It is the suppliers responsibility to provide a proper and correct invoice. It is APs responsibility to return invoices that are not proper and correct. It is not APs responsibility to find the suppliers error. If a PO is issued for an order, and the supplier ships other than what is on the order, or invoices in a format that does not correspond to the order, the invoice will have problems going through the system. If the supplier invoices properly and correctly, these problems are eliminated. Having said that, we realize there are occasi
