How is reimbursement calculated?
A reimbursement worksheet will be prepared by a staff member and, upon request, shared with the instructor. The worksheet will be calculated as follows: (a) Adjusted per diem. Add the hotel rate paid to the allotted money for meals and incidental expenses. If the real per diem cost is less than the maximum (estimated) per diem allowed, the real per diem cost is the adjusted per diem. If the real per diem cost is greater than the maximum per diem allowed, the consultant can only claim the maximum per diem. (b) Total per diem. Multiply the adjusted per diem by the number of nights the consultant stayed at each site. If the consultant does not have a hotel receipt, but was on-site (validated by airline ticket), the consultant may be reimbursed for meals & incidental expenses only. (c) Additional expenses include things such as taxis, postage, photocopying, airport departure tax, and other out of pocket expenses. (d) Amount owed to traveler. Add the adjusted total per diem allowed and the
