How is a purchase order created from a requisition?
A. Once the Purchasing Department receives a requisition in “workflow”, it is reviewed for proper approval, correct cost center information, account numbers and purpose/benefit statements. Once verified, the requisition is built into a purchase order in PeopleSoft. A valid budget check on a requisition creates a pre-encumbrance. When the purchase order is built, the pre-encumbrance is liquidated and an encumbrance is created. This encumbrance will remain on your cost center until a voucher is processed. The valid budget check on the voucher liquidates the encumbrance and creates the expense. The only people on the UHV campus that can create purchase orders in PeopleSoft are the Purchasing Staff.
