How Do You Write A Formal Email?
• Use a neutral e-mail address. Your e-mail address should be a variation of your real name, not a username or nickname. Use periods, hyphens, or underscores to secure an e-mail address that’s just your name, without extra numbers or letters, if you can. • Use a proper salutation. Addressing the recipient by name is preferred. Use the person’s title (Mr. Mrs. Ms. or Dr.) with their last name, followed by a comma or a colon. Optionally, you can precede the salutation with “Dear…” (but “Hello…” is acceptable as well). Using a last name is more formal and should be used unless you are on first-name terms with the recipient. If you don’t know the name of the person you’re writing to (but you really should try and find one) use “To Whom It May Concern”. • Introduce yourself in the first paragraph. Also include why you’re writing, and how you found that person’s e-mail address, or the opportunity you’re writing about. • E.g. “My name is Earl Rivers. I’m contacting you to apply for the ad
