How Do You Set Up A Numeric Office Filing System?
The importance of having a well-organized office filing system is never more apparent than when an important document goes missing. Inefficient filing systems can result in wasted time, money and lead to poor decision making if the missing document contains an integral piece of information and you must form a decision without it. One way to create order from chaos is to set up a numeric office filing system, where you assign numbers to records, such as purchase orders, inventory items and estimates, and file information in ascending order, or from the lowest to highest number. Set up file categories and assign control numbers. List individual departments within your organization separately. Assign a main control number for each department. For example, a small business might choose to set up categories, such as “Financial,” “Sales,” “Purchasing,” “Human Resources” and “Equipment.” Assign a control number to identify each main category, such as 100 to Financial; 200, Sales; 300, Purchas
