How Do You File A W2 Form?
You must file a W2 form for each employee for whom you pay wages or withhold income, Social Security or Medicare tax. The IRS requires you to file electronically if you have 250 or more W2 forms to file. You must send a W2 form to each employee no later than January 31. Use black ink and if possible, 12-point Courier font. Do not make entries that are too small or too large. Avoid using dollar signs and commas in boxes where you report dollar amounts. However, you must use decimal points. Send all of Copy A to the Social Security Administration, even if one of the two forms on the page is voided or blank. You must send Copy A along with form W3, which summarizes W2 data. Do not staple W2 forms together or to form W3. Send or give each employee copies B, C and 2 of the W2 form. This must be done by January 31 of each year. If the employee stopped working for you by the previous December 31 and asks for the W2 form before the end of the year, you must furnish it within 30 days of the req
