How Do You Conduct A Meeting Using Proper Parliamentary Procedure?
• Procure or create a manual to develop a working format for proper parliamentary procedure. Nearly every formal body has different rules and regulations, but most tend to derive from Robert’s Rules of Order. You can get a copy of this book at your local book store. • Create an agenda. If there is no agenda, it becomes quite difficult to conduct your meeting, and it won’t be long before the meeting becomes uncontrollable. An agenda will safeguard you against this. Make sure that your agenda includes a proper placement and time for all items of business to be discussed, and ensure that at the minimum you include a time for reading of the minutes, officer/board member reports, old business, new business, and announcements. Depending on the organization, the person usually responsible for creating an agenda would be the President/Chair, Vice President, Secretary or a specific committee. • Devise a “minutes” document. The minutes will contain a brief, but comprehensive review of the immedi
